Kill a recurring meeting, respectfully.
The written replacement + the message that lets you cancel a standing calendar block without breaking the reason it existed.
You have a recurring meeting that stopped being useful. Killing it feels awkward — someone set it up for a reason, and cancelling feels like a judgment. This prompt writes both the async replacement and the note that lands the change without friction.
THE PROMPT
I want to kill a recurring meeting and replace it with an async artifact. Paste the meeting's purpose, attendees, and cadence below. Return two things: **1. Async replacement (draft)** A specific template (Slack thread, weekly doc, whatever fits) that captures what the meeting was for. Show the actual structure — headings, prompts, cadence, owner. Not "we could try a doc"; the actual doc. **2. Message to the group (draft)** Warm, direct, ~5 sentences. Acknowledge why the meeting existed, propose the async version, offer to run one final live session to hand off, and give people a way to push back if they think the meeting is actually load-bearing for them. No corporate softening. Assume the group are adults who can hear "let's stop doing this". Context: [PASTE MEETING PURPOSE, ATTENDEES, CADENCE]
**1. Async replacement**
Weekly "eng roadmap sync" replaced by a Friday-EOD doc: /docs/eng-weekly.md
- **This week** — what shipped (1 line each, engineer-owned)
- **Next week** — what's queued (owner + rough estimate)
- **Blockers** — one per line, tagged @person-who-can-unblock
Everyone posts to their section by 4pm Friday. I read at 5pm and flag anything for follow-up in Slack. No standup.
**2. Message**
Killing the Monday roadmap sync starting next week. It's been useful, but the content is now 90% "here's what I'm working on" which is better as a written artifact people can skim. Replacement is a weekly doc — I'll share the template today.
I'll run one last live session next Monday to walk through the doc and hand off. After that, calendar block is yours.
If you think the live sync is actually load-bearing for something I'm missing, tell me — I'll keep it running.